Microsoft 365 Excel: The Only App That Matters

Book Description

This is a book about Microsoft 365 Excel, or Excel 365. No other version in history has as much power, as many features or more possibilities than does Excel 365. With a new formula calculations engine and many new built-in functions, creating formula solutions and business models in Excel 365 is dramatically easier than at any time in the history of spreadsheets. In addition, with the new data tools like Power Query, Power Pivot and Power BI, performing data analysis to make data driven decisions can be easily done on data with different structures, with different sources and on small and big data alike. With this exciting new Excel 365 version, we will learn three types for formulas: Worksheet, M Code and DAX, and we will learn three types of Reporting/Dashboarding tools: Standard PivotTables, Data Model PivotTables and Power BI Visualizations. This means that the New Excel 365 is the only app that matters in our age of analytics and data driven decisions. Who is this book/class for? Everyone. The book starts at the beginning and moves you to an advanced level by telling a logical story about how to use Excel to solve calculation-based problems and answer crucial questions.

Table of contents

Preface/Forward/Intro
Microsoft 365 Excel: The Only App That Matters
	Dedications
	About the Author
	Acknowledgements
Introduction
	Who This Book Is For
	PC Versus Mac Excel
	Following Along with Excel Files
Chapter 1: Why Excel 365?
	The Worksheet Formula Calculation Engine
	Array Formulas
	New Array Functions: UNIQUE and FILTER
	The New XLOOKUP and LET Functions
	Power Query and the M Code Formula Language
	Power Pivot, the Data Model, and DAX Formulas
	Power BI Desktop for Creating Visualizations and Reports
	Key Concepts in Chapter
Chapter 2: Why the Spreadsheet Was Invented
	Key Concepts in Chapter
Chapter 3: What Does Excel Do?
	Key Concepts in Chapter
Chapter 4: Key Concepts Used to Create Excel Solutions
	Key Concepts in Chapter
Chapter 5: The Structure of Excel Files and Worksheets
	The Two-Way Grid: Cells, Worksheets, and Workbooks
	Worksheet Navigation
	Excel Data and Default Alignment in Cells
	The Excel Command Environment
	The Quick Access Toolbar
	The File Menu and Backstage View
	File Management
	Key Concepts in Chapter
	Keyboard Shortcuts Learned in Chapter
Chapter 6: Keyboard Keys and Shortcuts
	Keyboard Shortcuts
	Key Concepts in Chapter
	Keyboard Shortcuts Learned in Chapter
Chapter 7: Worksheet Efficiency Tricks
	Using Worksheet Mouse Cursors
	Entering Content into Cells with Five Different Keyboard Shortcuts
	Selecting a Range of Cells
	Jumping Around in a Worksheet
	Key Concepts in Chapter
Chapter 8: Worksheet Formulas, Formatting, and Setup to Solve Problems
	Creating a Sample Worksheet
	Using the Proper Dataset Format
	Adding Style Formatting
	Entering the Data
	Using Worksheet Formulas, Functions, Cell References, and Aggregate Operations
	Checking Your Work and Verifying Your Formulas
	Using Relative Cell References
	Adding Number Formatting
	Using the Format Painter
	Inserting Rows into a Worksheet
	Calculating Percentages
	Understanding Absolute Cell References
	Documenting Your Work
	Spilling Dynamic Array Formulas and Array Operations
	Using the Excel Table Feature
	Sorting and Filtering
	Setting Up a Page for Printing
	Adding New Data to a Dynamic Solution by Using a Text File
	Converting a Solution to a PDF File
	Key Concepts in Chapter
	Keyboard Shortcuts Learned in Chapter
	Practice Problems for Chapter
Chapter 9: A Golden Rule for Building Excel Models
	How Violating the Golden Rule Can Get You into Trouble
	Benefits of Following the Golden Rule
	Example 1: Commission Pay Worksheet Formula
	Example 2: Monthly Expense Formula with Hard-Coded Formula Input
	Example 3: COUNTIFS Worksheet Function to Count with a Condition
	Example 4: UNIQUE Array Function and Data Validation List
	Example 5: Conditional Formatting
	What-If Analysis and Excel Models
	Key Concepts in Chapter
	Keyboard Shortcuts Learned in Chapter
	Practice Problems for Chapter
Chapter 10: Knowing When to Use the ROUND Function
	The ROUND Function Rule
	Example 1: Using the ROUND Function to Get Accurate Totals for Tax Deduction Calculations
	Example 2: Rounding to the Dollar
	Example 3: Rounding for a Sales Invoice
	Example 4: Rounding a Percentage
	Key Concepts in Chapter
	Practice Problems for Chapter
Chapter 11: Date and Time Number Formatting and Formulas
	Date Number Formatting, Date Serial Numbers, and Date Formulas
	The Format Cells Dialog Box and Custom Date Number Formatting
	Calculating the Difference Between Two Dates
	Counting Workdays with NETWORKDAYS.INTL
	Adding Days to Dates and Subtracting Days from Dates
	Time Number Formatting, Time Serial Numbers, and Time Formulas
	Example 1: Calculating Hours Worked
	Example 2: Calculating Hours Worked When There Is a Lunch Break
	Example 3: Using the Time Number Format to Show Hours Greater Than 24 Hours
	Example 4: Calculating Hours Worked for a Night Shift
	Example 5: Rounding a Time Value to Within 5 Minutes with the MROUND Function
	Keyboard Shortcuts and Custom Date and Time Number Formatting
	Key Concepts in Chapter
	Keyboard Shortcuts Learned in Chapter
	Practice Problems for Chapter
Chapter 12: Worksheet Formula Types and Formula Elements
	Worksheet Formula Types
	Worksheet Formula Elements
	Order of Operator Precedence in Worksheet Formulas
	My Golden Rule, the ROUND Function, and Number Formatting As a Façade
	Example 1: Number Formula for Average Customer Ratings
	Example 2: Using a Text Formula to Join First and Last Names in a Cell
	Example 3: Using a Logical Formula to Determine Whether Accounts Are in Balance
	Examples 4 Through 6: Using a Cost of Goods Sold Formula with a Spilled Array, Relative Cell References, or Table Formula Nomenclature
	Example 7: Dynamically Extracting the Top N Values by Using the Comma Reference Operator
	Example 8: Adding the Top Three Boomerang MTA Scores and Ranking with the RANK.EQ Worksheet Function
	Example 9: Looking Up the Price for Invoicing by Using the XLOOKUP Worksheet Function
	Example 10: Looking Up All the Rows in a Column by Using the XLOOKUP Function
	Example 11: Looking Up a List of Student Classes by Using the FILTER Function
	Example 12: Using the SUMIFS Worksheet Function to Create a Sales and Costs Report by Product
	Example 13: Conducting a Customer Credit Analysis with the AND Function and Mixed Cell References
	Example 14: Knowing When Mixed Cell References Are Required
	Example 15: Conditionally Formatting a Row with a Logical Formula and Mixed Cell References
	Example 16: Extracting Records from an Excel Table with the FILTER Function and Defined Names
	Example 17: Conditional Formatting for Dynamic Spilled Array Formulas
	Example 18: Building a Stock Value Table with Data Types and the Dot Operator for a Stock Data Type
	Example 19: Building Formulas Between Worksheets by Using Worksheet References
	Examples 20 and 21: Building Formulas Between Workbooks by Using Workbook References
	Examples 22 and 23: The Space Operator for Intersecting Values and the Better Alternative, XLOOKUP
	Example 24: Using the Colon Reference Operator and 3D Cell References to Add Across Multiple Worksheets
	Example 25: Using Table Formula Nomenclature Absolute and Mixed References
	Key Concepts in Chapter
	Keyboard Shortcuts Learned in Chapter
	Practice Problems for Chapter
Chapter 13: Logical Tests and Related Functions (AND, ISNUMBER, IF, IFS, FILTER, SUMIFS, and More)
	Comparison Operators
	Logical Tests
	Example 1: Creating a Logical Test with a Single Condition
	Example 2: Using Math Operations to Convert TRUE to 1 and FALSE to
	Example 3: Using IS Worksheet Functions
	Types of Logical Tests: Single Condition, Contains, NOT, AND, BETWEEN, and OR
	Logical Functions That Deliver a Single Scalar Boolean Value: AND, OR, and NOT
	Example 4: Using an AND Function to Run an AND Logical Test
	Example 5: Using an OR Function to Run an OR Logical Test
	Example 6: Creating an AND Boolean Math Formula to Run an AND Logical Test
	Example 7: Creating an OR Boolean Math Formula to Run an OR logical Test
	Example 8: Nesting the OR Function Inside the AND Function to Run a Complex Logical Test
	Example 9: Using a None Are True Logical Test or a NOT NOT Logical Test
	Example 10: Using a BETWEEN Logical Test
	Example 11: Conditionally Formatting a Row with an AND Logical Test and Mixed Cell References
	Example 12: Creating a Test Where Any Nonzero Number Is Considered a TRUE Value
	Example 13: Using the SEARCH and ISNUMBER Functions in a Contains Logical Test
	Example 14: Using Formula Wildcards to Create a Contains Logical Test Inside the COUNTIFS Worksheet Function
	Logical Worksheet Functions That Deliver Values: IF, IFS, IFNA, IFERROR, and FILTER
	Example 15: Using the IF Function to Deliver One of Two Number Values: 750 or
	Example 16: Using the IF Function to Deliver One of Two Text Values: Over or Under
	Examples 17 and 18: Using the IF Function to Deliver a Formula or Show Nothing
	Examples 19 and 20: Using the AND and OR Functions Inside the IF Function
	Example 21: Creating an AND Logical Test That Can Spill Results
	Example 22: Using the IFS Function When You Have Three or More Things to Put in a Cell
	Examples 23 and 24: Using the IFNA Function to Replace the N/A Error with Something Different
	Examples 25: Using the IF Function Instead of IFERROR
	Examples 26: Using the IF Function Inside an Aggregate Function to Make a Conditional Calculation
	Examples 27: Putting a Boolean AND Logical Test Inside the FILTER Function to Filter a Dataset
	Examples 28: Putting a Boolean OR Logical Test Inside the FILTER Function to Filter a Dataset
	Example 29: Comparing Two Lists and Extracting Results Using XMATCH and Other Functions
	Using IFS Aggregate Functions (COUNTIFS, SUMIFS, AVERAGEIFS, MINIFS, and MAXIFS) to Calculate Based on an AND Logical Test
	Example 30: Using IFS Aggregate Functions to Make Calculations with Three Criteria
	Example 31: Taking a Closer Look at Using the SUMIFS Function to Run an AND Logical Test with Three Criteria
	Example 32: Using the SUMIFS Function with Three Criteria in a Cross-Tabulated Report
	Example 33: Using a BETWEEN Logical Test with SUMIFS and MAXIFS in a Monthly Sales Report
	Example 34: Using the SUMIFS Function to Do an OR Logical Test on a Single Column
	Example 35: Carrying Out Aggregate Operations with an OR Logical Test on a Single Column
	Example 36: Conducting Aggregate Operations with an AND and OR Logical Test
	Example 37: Conducting Aggregate Operations with an OR Logical Test on Two Columns
	Example 38: Using Database Worksheet Functions
	Key Concepts in Chapter
	Practice Problems for Chapter
Chapter 14: Worksheet Lookup Functions and Formulas
	Exact Match Versus Exact Match or Next Smaller Item Lookups
	The XLOOKUP Function
	Example 1: Using the XLOOKUP Function to Look Up Product Price Based on an Exact Match Lookup and Data Validation List
	Example 2: Using the XLOOKUP Function to Look Up Tax Rate Based on an Exact Match or Next Smaller Item Lookup
	Example 3: Using the XLOOKUP Function for an Exact Match or to Find the Next Biggest Value
	Example 4: Using the XLOOKUP Function to Do a Wildcard Lookup
	Example 5: Using the XLOOKUP Function to Get the First Item When There Are Duplicates
	Example 6: Using the XLOOKUP Function to Get the Last Item When There Are Duplicates
	Example 7: Using the XLOOKUP Function to Look Up All the Rows in a Column
	Example 8: Using the XLOOKUP Function to Look Up a Record (All Columns in a Row)
	Examples 9 and 10: Using the XLOOKUP Function to Do a Two-Way Lookup
	Example 11: Using the XLOOKUP Function with Two Lookup Values
	Example 12: Using the XLOOKUP Function to Do a Lookup Left
	Example 13: Using the XLOOKUP Function to Perform a Vertical or Horizontal Grade Lookup
	Example 14: Using the XLOOKUP Function with a Lookup Cell Reference
	Example 15: Using the XLOOKUP Function to Look Up a Picture
	Example 16: Using the XMATCH Function to Deliver the Relative Position of an Item in a List
	Example 17: Using the XMATCH Function to Add Conditional Formatting When Comparing Two Lists
	The INDEX Function
	Example 18: Looking Up Random Data with the INDEX and RANDBETWEEN Functions
	Example 19: Performing a Lookup and Rearranging Columns with the INDEX, SEQUENCE, ROWS, and XMATCH Functions
	The FILTER Array Function
	Example 20: Using the FILTER Function with One Lookup Value to Return Multiple Records
	Example 21: Using the FILTER Function with Two Lookup Values to Return Multiple Records
	LOOKUP: The Original Lookup Function for Spreadsheets
	Example 22: Using the LOOKUP Function to Do Half Vertical/Half Horizontal Lookups
	Example 23: Using LOOKUP to Create Approximate Match Lookup Formulas More Quickly Than with XLOOKUP
	Example 24: Determining Whether to Use Multiple Lookup Tables and the SWITCH or FILTER Function
	The SWITCH Function
	Example 25: Using SWITCH with Lookup Formulas
	Example 26: Combining Columns with the CHOOSE Function
	Example 27: Using Data Types and the Dot Operator to Perform a Lookup
	Key Concepts in Chapter
	Keyboard Shortcuts Learned in Chapter
	Practice Problems for Chapter
Chapter 15: Worksheet Array Formulas: Just Enter!
	What Is a Worksheet Array?
	Defining a Worksheet Array Formula
	Other Important Array Formula Details
	Array Operation Configurations, the Evaluation Process, and the Size of the Resultant Array
	Examples 1 Through 3: Doing Financial Calculations Using the Direct Array Operation Column * Row * Table
	Example 4: Using Array Formulas to Build More Compact Excel Solutions
	Examples 5 and 6: Using the SUMPRODUCT Function to Multiply Same-Size Arrays and Add the Resultant Array
	Examples 7 Through 12: Using the SUMPRODUCT Function for Weighted Average Test Scores
	Examples 13 and 14: Using the MMULT Array Function for a Total Costs Formula
	Example 15: Using the MMULT Array Function to Spill Row Totals for a Table
	Example 16: Using MMULT to Find the Standard Deviation of Expected Portfolio Returns
	Example 17: Using the SEQUENCE Array Function Inside MMULT to Get Dynamic Spilled Row Totals
	Array Functions
	Examples 18 Through 23: Using the FILTER Array Function with Different Logical Tests in the include Argument
	Examples 24 Through 28: Using the UNIQUE Array Function in Different Ways
	Examples 29 Through 33: Using the SORT Array Function in Different Ways
	Example 34: Using the SORTBY Array Function
	Sorting Mixed Data
	Example 35: Finding the Top Three Scores, Including Ties, with the FILTER, LARGE, and SORT Functions
	Examples 36 Through 39: Using the SEQUENCE Array Function
	Frequency Distributions
	Example 40: Using SORT, UNIQUE, and COUNTIFS to Create a Qualitative Frequency Distribution
	Example 41: Using the FREQUENCY Array Function to Create a Quantitative Frequency Distribution
	Example 42: Removing the Last Category by Using the INDEX, SEQUENCE, and ROWS Functions
	Example 43: Using FREQUENCY in Formulas to Create Upper Limits
	Example 44: Using Formulas to Create Logical Labels for Counting Categories
	Example 45: Using the COUNTIFS Function to Create Custom Counting Categories for a Quantitative Frequency Distribution
	Key Concepts in Chapter
	Practice Problems for Chapter
Chapter 16: The LET and LAMBDA Functions
	The LET Worksheet Function
	Examples 1 Through 3: Using the LET Worksheet Function When There Are Repeating Formula Elements
	Examples 4 Through 7: Using the LET Worksheet Function to Create Single-Cell Reports
	The LAMBDA Function
	Examples 8 and 9: Using the LAMBDA Worksheet Function to Create Reusable Functions for Common Calculations
	Examples 10 and 11: Using the LAMBDA Worksheet Function to Simplify Complex Formula Reports
	New LAMBDA Helper Functions That Allow You to Use a LAMBDA Function Value in the Worksheet
	Example 12: Three Examples of LAMBDA Helper Functions
	Key Concepts in Chapter
	Practice Problems for Chapter
Chapter 17: Data Analysis Basics: Standard Pivot Tables, Sorting, Filtering, Visualizations, and More
	The Standard PivotTable Tool
	Example 1: Using a Standard PivotTable to Create a Product Sales and Costs Report
	Example 2: Creating a Frequency Distribution from Customer Survey Data with the Standard PivotTable Tool
	Example 3: Using the Sort Tool to Sort the Fastest Race Times to the Top for Each Track
	Example 4: Sorting by Color
	Example 5: Using the Filter Tool to Extract the Blue Quad Sales Records
	Example 6: Filtering to Extract Student Records Based on AND and OR Logical Tests
	More About the Fast and Easy Standard PivotTable Tool
	Example 7: Changing the Functions in a Standard PivotTable by Using Summarize Values By
	Example 8: Using the Standard PivotTable Group Feature to Create a Yearly Sales Report
	Example 9: Filtering a Standard PivotTable Report Using a Slicer
	Example 10: Creating Seven Standard PivotTable Reports with a Single Click
	Example 11: Creating a Cross-Tabulated Report and Visualization Using a Standard PivotTable and PivotChart
	Visualizing with Excel Charts
	Example 12: Visualizing with a Clustered Column Chart or a Stacked Column Chart
	Example 13: Visualizing with a Clustered Bar Chart or a Stacked Bar Chart
	Example 14: Creating a Frequency Distribution and Histogram Chart with a PivotTable and a PivotChart
	Example 15: Visualizing with a Line Chart to Show Changes and Trends over Time
	Examples 16 and 17: Using an X-Y Scatter Chart to Visualize the Relationship Between Two Quantitative Variables
	Example 18: Analyzing Data Using Artificial Intelligence to Create a Beautiful X-Y Scatter Chart
	Example 19: Visualizing Tables of Data
	Example 20: Using PivotTable Styles
	Example 21: Using Conditional Formatting to Add a Heat Map or Color Scales to a Table Report
	Example 22: Using Conditional Formatting for a PivotTable Report to Show the Top 5 Values
	Example 23: Using Data Bars Conditional Formatting to Make an In-Cell Histogram
	Examples 24 and 25: Using Worksheet Date Formulas to Create Date Attribute Fields
	Cleaning and Transforming Data by Recognizing Patterns in the Data: Worksheet Formulas, Flash Fill, Power Query, or DAX?
	Example 26: Using Worksheet Text Formulas to Clean and Transform Data and Create Text Attribute Fields
	Example 27: Using Flash Fill to Perform One-Time Cleaning Tasks Where the Pattern Is Consistent
	Example 28: Using Dashboards to Gauge Activity as New Data Arrives
	Key Concepts in Chapter
	Keyboard Shortcuts Learned in Chapter
	Practice Problems for Chapter
Chapter 18: Advanced Data Analysis with Power Query, Power Pivot, Power BI, M Code, and DAX
	Useful Information: Summary Reports, Visualizations, and Dashboards
	Microsoft’s Data Analysis Tools
	Important Data Analysis Definitions and Concepts
	Data Modeling Basics
	The Data Model Tool in Excel Power Pivot and Power BI Desktop
	The Process of Turning Data into Information: The 10-Step Data Analysis Process
	Data Analysis Examples
	Example 1: Using Worksheet Formulas, a Standard PivotTable, and an Excel Chart to Create a Product Sales Report and Visualization
	Example 2: Using the Excel App with Power Query, a Power Pivot Data Model PivotTable, and an Excel Chart to Create a Product Sales Report and Visualization
	Comparing M Code, DAX Formulas, Worksheet Formulas, and Standard PivotTable Calculations
	Example 3: Using the Power BI Desktop App to Create a Product Sales Report and Power BI Online for Sharing and Collaboration
	Key Concepts in Chapter
	Practice Problems for Chapter
Chapter 19: Data Analysis Examples: Big Data and Complex Data Analysis
	Project 1: Converting 12 CSV Files with 35,000 Rows of Data into a Report with Four Key Metrics
	Project 2: Importing SQL Big Data, Building DAX Formulas, and Creating an Interactive Power BI Desktop Report
	Project 3: Combining Data from Multiple Excel Files and Creating a Summary Report—All with Power Query!
	Project 4: Combining All Excel Table Data in the Current Workbook File into a Standard PivotTable Report
	Project 5: Using Power Query M Code to Fix Inconsistent Datasets from Multiple Excel Files So They Can Be Combined
	Key Concepts in Chapter
	Keyboard Shortcuts Learned in Chapter
	Practice Problems for Chapter
Chapter 20: The Macro Recorder and the VBA Editor
	Using the Excel Workbook .xlsm File Extension to Allow VBA Code in an Excel File
	Showing the Developer Tab in the Excel Ribbon
	Using the Macro Recorder and a Form Control Button to Help a User Refresh a Query
	Using the Macro Dialog Box and the VBA Editor Window to View VBA Code
	Using the Macro Recorder and the Use Relative References Button to Write VBA Code That You Can Use for Repetitive Tasks
	Using the Personal Macro Workbook to Create Universal VBA Macros
	Copying VBA Code from the Internet and Pasting It into a VBA Module
	Chapter 20 Key Concepts
	Keyboard Shortcuts Learned in Chapter
	Practice Problems for Chapter
Chapter 21: Financial Worksheet Functions
	Financial Terms and Variables Used in Financial Cash Flow Analysis
	The FV Function
	PV Function
	PMT Function
	NPER Function
	RATE Function
	NPV Function
	XNPV Function
	Chapter 21 Key Concepts
	Practice Problems for Chapter
Chapter 22: Simple Linear Regression Worksheet Functions
	Simple Linear Regression Variables and Definitions
	Excel Worksheet Functions for Simple Linear Regression
	Chapter 22 Key Concepts
	Practice Problems for Chapter
The End
Index

About The Author

Mike Girvin