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Complete List of Excel 2010 Keyboard Shortcuts

Note: The complete list of Excel 2010 keyboard shortcuts are for U.S. keyboard layout and Windows Operation system. Click Here to download PDF print version.

Navigate Inside Worksheets

Shortcut Key Action
Arrow Keys Move one cell up, down, left, or right in a worksheet.
Alt+Arrow Down Display the AutoComplete list e.g. in cell with dropdowns or autofilter.
Alt+Page Down/Alt+Page Up Move one screen to the right / to the left in a worksheet.
Ctrl+Arrow Keys Move to the edge of next data region (cells that contains data)
Ctrl+Arrow Left/Ctrl+Arrow Right Inside a cell: Move one word to the left / to the right.
Ctrl+End Move to the last cell with content on a worksheet.
Ctrl+f Display the Find and Replace dialog box (with Find selected).
Ctrl+g (or f5) Display the 'Go To' dialog box.
Ctrl+h Display the Find and Replace dialog box (with Replace selected).
Ctrl+Home Move to the beginning of a worksheet.
End Turn 'End' mode on. In End mode, press arrow keys to move to the next nonblank cell in the same column or row as the active cell. From here use arrow keys to move by blocks of data, home to move to last cell, or enter to move to the last cell to the right.
Home Move to the beginning of a row in a worksheet.
Home/End Inside a cell: Move to the beginning / to the end of a cell entry.
Page Down/Page Up Move one screen down / one screen up in a worksheet.
Shift+F4 Repeat last find.
Tab/Shift+Tab Move one cell to the right / to the left in a worksheet.

Work with Data Selections

Select Cells

Shortcut Key Action
Ctrl+a (or ctrl+Shift+spacebar) Select the entire worksheet or the data-containing area. Pressing ctrl+a a second time then selects entire worksheet.
Ctrl+Shift+* (asterisk) Select the current region around the active cell.
Ctrl+Shift+Arrow Key Extend the selection to the last cell with content in row or column.
Ctrl+Shift+End Extend the selection to the last used cell on the worksheet (lower-right corner).
Ctrl+Shift+Home Extend the selection to the beginning of the worksheet.
Ctrl+Shift+o Select all cells with comments.
Ctrl+Shift+Page Up Select the current and previous sheet in a workbook.
Ctrl+Space Select the entire column.
Shift+Arrow Keys Extend the selection by one cell.
Shift+Home Extend the selection to the beginning of the row.
Shift+Page Down/Shift+Page Up Extend the selection down one screen /up one screen.
Shift+Space Select the entire row.

Manage Active Selections

Shortcut Key Action
F8 Turn on extension of selection with arrow keys without having to keep pressingshift.
Ctrl+. (period) Move clockwise to the next corner of the selection.
Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left Move to the right / to the left between non-adjacent selections (with multiple ranges selected).
Ctrl+Backspace Show active cell within selection.
Enter/Shift+Enter Move active cell down / up in a selection.
Esc Cancel Selection.
Shift+Backspace Select only the active cell when multiple cells are selected.
Shift+F8 Add another (adjacent or non-adjacent) range of cells to the selection. Usearrow keys and shift+arrow keys to add to selection.
Tab/Shift+Tab Move active cell right / left in a selection.

Select inside cells

Shortcut Key Action
Shift+Arrow Left/Shift+Arrow Right Select or unselect one character to the left / to the right.
Ctrl+Shift+Arrow Left/Ctrl+Shift+Arrow Right Select or unselect one word to the left / to the right.
Shift+Home/Shift+End Select from the insertion point to the beginning / to the end of the cell.

Insert and Edit Data

Undo / Redo Shortcuts

Shortcut Key Action
Ctrl+z Undo last action (multiple levels).
Ctrl+y Redo last action (multiple levels).

Work with Clipboard

Shortcut Key Action
Ctrl+c Copy contents of selected cells.
Ctrl+x Cut contents of selected cells.
Ctrl+v Paste content from clipboard into selected cell.
Ctrl+Alt+v If data exists in clipboard: Display the Paste Special dialog box.
Ctrl+Shift+[+] If data exists in clipboard: Display the Insert dialog box to insert blank cells.

Edit Inside Cells

Shortcut Key Action
F2 Edit the active cell with cursor at end of the line.
Alt+Enter Start a new line in the same cell.
Backspace Delete the character to the left of the insertion point, or delete the selection.
Ctrl+; (semicolon) Insert current date.
Ctrl+Delete Delete text to the end of the line.
Ctrl+Shift+: (colon) Insert current time.
Ctrl+t Show all content as standard numbers. (So 14:15 becomes 14.25 etc for the entire file) To undo press ctrl + t again
Delete Delete the character to the right of the insertion point, or delete the selection.
Enter Complete a cell entry and move down in the selection. With multiple cells selected: fill cell range with current cell.
Esc Cancel a cell entry.
Shift+Enter Complete a cell entry and move up in the selection.
Tab/Shift+Tab Complete a cell entry and move to the right / to the left in the selection.

Edit Active or Selected Cells

Shortcut Key Action
Ctrl+d Fill complete cell down (Copy above cell).
Ctrl+r Fill complete cell to the right (Copy cell from the left).
Ctrl+" Fill cell values down and edit (Copy above cell values).
Ctrl+' (apostrophe) Fill cell formulas down and edit (Copy above cell formulas).
Ctrl+l Insert a table (display Create Table dialog box).
Ctrl+- Delete Cell/Row/Column Menu
Ctrl+- with row / column selected Delete row / delete column.
Ctrl+Shift++ Insert Cell/Row/Column Menu
Ctrl+Shift++ with row / column selected Insert row/ insert column.
Shift+F2 Insert / Edit a cell comment.
Shift+f10, then m Delete comment.
Alt+F1 Create and insert chart with data in current range as embedded Chart Object.
F11 Create and insert chart with data in current range in a separate Chart sheet.
Ctrl+k Insert a hyperlink.
enter (in a cell with a hyperlink) Activate a hyperlink.

Hide and Show Elements

Shortcut Key Action
Ctrl+9 Hide the selected rows.
Ctrl+Shift+9 Unhide any hidden rows within the selection.
Ctrl+0 (zero) Hide the selected columns.
Ctrl+Shift+0 (zero) Unhide any hidden columns within the selection*.
Ctrl+` (grave accent) Alternate between displaying cell values and displaying cell formulas. Accent grave /not a quotation mark.
Alt+Shift+Arrow Right Group rows or columns.
Alt+Shift+Arrow Left Ungroup rows or columns.
Ctrl+6 Alternate between hiding and displaying objects.
Ctrl+8 Display or hides the outline symbols.
Ctrl+6 Alternate between hiding objects, displaying objects, and displaying placeholders for objects.

Adjust Column Width and Row Height

Shortcut Key Action
Alt+o, ca Adjust Column width to fit content. Select complete column with Ctrl+Space first, otherwise column adjusts to content of current cell). Remember Format, ColumnAdjust.
Alt+o, cw Adjust Columns width to specific value: Option, Cow, width
Alt+o, ra Adjust Row height to fit content: Option, Row, Adjust
Alt+o, re Adjust Row height to specific value: Option, Row, Height

Format Data

Format Cells

Shortcut Key Action
Ctrl+1 Format cells dialog.
Ctrl+b (or ctrl+2) Apply or remove bold formatting.
Ctrl+i (or ctrl+3) Apply or remove italic formatting.
Ctrl+u (or ctrl+4) Apply or remove an underline.
Ctrl+5 Apply or remove strikethrough formatting.
Ctrl+Shift+f Display the Format Cells with Fonts Tab active. Press tab 3x to get to font-size. Used to be ctrl+shift+p, but that seems just get to the Font Tab in 2010.
Alt+' (apostrophe / single quote) Display the Style dialog box.

Number Formats

Shortcut Key Action
Ctrl+Shift+$ Apply the Currency format with two decimal places.
Ctrl+Shift+~ Apply the General number format.
Ctrl+Shift+% Apply the Percentage format with no decimal places.
Ctrl+Shift+# Apply the Date format with the day, month, and year.
Ctrl+Shift+@ Apply the Time format with the hour and minute, and indicate A.M. or P.M.
Ctrl+Shift+! Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
Ctrl+Shift+^ Apply the Scientific number format with two decimal places.
F4 Repeat last formatting action: Apply previously applied Cell Formatting to a different Cell

Apply Borders to Cells

Shortcut Key Action
Ctrl+Shift+& Apply outline border from cell or selection
Ctrl+Shift+_ (underscore) Remove outline borders from cell or selection
Ctrl+1, thenCtrl+Arrow Right/Arrow Left Access border menu in 'Format Cell' dialog. Once border was selected, it will show up directly on the next Ctrl+1
Alt+t Set top border
Alt+b Set bottom Border
Alt+l Set left Border
Alt+r Set right Border
Alt+d Set diagonal and down border
Alt+u Set diagonal and up border

Align Cells

Shortcut Key Action
Alt+h, ar Align Right
Alt+h, ac Align Center
Alt+h, al Align Left

Formulas and Names


Shortcut Key Action
= Start a formula.
Alt+= Insert the AutoSum formula.
Shift+F3 Display the Insert Function dialog box.
Ctrl+a Display Formula Window after typing formula name.
Ctrl+Shift+a Insert Arguments in formula after typing formula name. .
Shift+F3 Insert a function into a formula .
Ctrl+Shift+Enter Enter a formula as an array formula.
F4 After typing cell reference (e.g. =E3) makes reference absolute (=$E$4)
F9 Calculate all worksheets in all open workbooks.
Shift+F9 Calculate the active worksheet.
Ctrl+Alt+F9 Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Ctrl+Alt+Shift+F9 Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
Ctrl+Shift+u Toggle expand or collapse formula bar.
Ctrl+` Toggle Show formula in cell instead of values


Shortcut Key Action
Ctrl+F3 Define a name or dialog.
Ctrl+Shift+F3 Create names from row and column labels.
F3 Paste a defined name into a formula.

Manage Multipe Worksheets

Shortcut Key Action
Shift+F11/Alt+Shift+F1 Insert a new worksheet in current workbook.
Ctrl+Page Down/Ctrl+Page Up Move to the next / previous worksheet in current workbook.
Shift+Ctrl+Page Down/Shift+Ctrl+Page Up Select the current and next sheet(s) / select and previous sheet(s).
Alt+o then h r Rename current worksheet (format, sheet, rename)
Alt+e then l Delete current worksheet (Edit, delete)
Alt+e then m Move current worksheet (Edit, move)

Manage Multiple Workbooks

Shortcut Key Action
F6/Shift+F6 Move to the next pane / previous pane in a workbook that has been split.
Ctrl+F4 Close the selected workbook window.
Ctrl+n Create a new blank workbook (Excel File)
Ctrl+Tab/Ctrl+Shift+Tab Move to next / previous workbook window.
Alt+Space Display the Control menu for Main Excel window.
Ctrl+F9 Minimize current workbook window to an icon. Also restores ('un-maximizes') all workbook windows.
Ctrl+F10 Maximize or restores the selected workbook window.
Ctrl+F7 Move Workbook Windows which are not maximized.
Ctrl+F8 Perform size command for workbook windows which are not maximzed.
Alt+F4 Close Excel.

Various Excel Features

Shortcut Key Action
Ctrl+o Open File.
Ctrl+s Save the active file with its current file name, location, and file format.
F12 Display the Save As dialog box.
f10 (or alt) Turn key tips on or off.
Ctrl+p Print File (Opens print menu).
F1 Display the Excel Help task pane.
F7 Display the Spelling dialog box.
Shift+F7 Display the Thesaurus dialog box.
Alt+F8 Display the Macro dialog box.
Alt+F11 Open the Visual Basic Editor to create Macros.

Work with the Excel Ribbon

Shortcut Key Action
Ctrl+F1 Minimize or restore the Ribbon.s
Alt/F10 Select the active tab of the Ribbon and activate the access keys. Press either of these keys again to move back to the document and cancel the access keys. and thenarrow left or arrow right
Shift+F10 Display the shortcut menu for the selected command.
Space/Enter Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon..
Enter Finish modifying a value in a control in the Ribbon, and move focus back to the document.
F1 Get help on the selected command or control in the Ribbon. (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead.)

Data Forms

Shortcut Key Action
Tab/Shift+Tab Move to the next / previous field which can be edited.
Enter/Shift+Enter Move to the first field in the next / previous record.
Page Down/Page Up Move to the same field 10 records forward / back.
Ctrl+Page Down Move to a new record.
Ctrl+Page Up Move to the first record.
Home/End Move to the beginning / end of a field.

Pivot Tables

Shortcut Key Action
Arrow Keys Navigate inside Pivot tables.
Home/End Select the first / last visible item in the list.
Alt+c Move the selected field into the Column area.
Alt+d Move the selected field into the Data area.
Alt+l Display the PivotTable Field dialog box.
Alt+p Move the selected field into the Page area.
Alt+r Move the selected field into the Row area.
Ctrl+Shift+* (asterisk) Select the entire PivotTable report.
arrow keys to select the cell that contains the field, and then alt+Arrow Down Display the list for the current field in a PivotTable report.
arrow keys to select the page field in a PivotChart report, and then alt+Arrow Down Display the list for the current page field in a PivotChart report.
Enter Display the selected item.
Space Select or clear a check box in the list.
Ctrl+tab ctrl+Shift+Tab select the PivotTable toolbar.
enter then arrow down /Arrow Up On a field button: select the area you want to move the selected field to.
Alt+Shift+Arrow Right Group selected PivotTable items.
Alt+Shift+Arrow Left Ungroup selected PivotTable items.

The Rest

Dialog Boxes

Shortcut Key Action
Arrow Keys Move between options in the active drop-down list box or between some options in a group of options.
Ctrl+Tab/Ctrl+Shift+Tab Switch to the next/ previous tab in dialog box.
Space In a dialog box: perform the action for the selected button, or select/clear a check box.
Tab/Shift+Tab Move to the next / previous option.
a ... z Move to an option in a drop-down list box starting with the letter
Alt+a ... alt+z Select an option, or select or clear a check box.
Alt+Arrow Down Open the selected drop-down list box.
Enter Perform the action assigned to the default command button in the dialog box.
Esc Cancel the command and close the dialog box.

Auto Filter

Shortcut Key Action
Alt+Arrow Down On the field with column head, display the AutoFilter list for the current column .
Arrow Down/Arrow Up Select the next item / previous item in the AutoFilter list.
Alt+Arrow Up Close the AutoFilter list for the current column.
Home/End Select the first item / last item in the AutoFilter list.
Enter Filter the list by using the selected item in the AutoFilter list.
Ctrl + Shift + L Apply filter on selected column headings.

Work with Smart Art Graphics

Shortcut Key Action
Arrow Keys Select elements.
Esc Remove Focus from Selection.
F2 Edit Selection Text in if possible (in formula bar).

Visual Basic Editor

Shortcut Key Action
F1 Help
F2 View Object Browser
F3 Find Next
F4 Properies Window
F5 Run Sub/Form or Run Macro
F6 Switch Split Windows
F7 View Code Window
F8 Step Into
F9 Toggle Breakpoint
F10 Activate Menu Bar
Shift+F2 View definition
Shift+F3 Find Previous
Shift+F7 View Object
Shift+F8 Step Over
Shift+F9 Quick Watch
Shift+F10 Show Right Click Menu
Ctrl+F2 Focus To Object Box
Ctrl+F4 Close Window
Ctrl+F8 Run To Cursor
Ctrl+F10 Activate Menu Bar
Alt+F4 Close VBE
Alt+F6 Switch Between Last 2 Windows
Alt+F11 Return To Application
Ctrl+Shift+F2 Go to last position
Ctrl+Shift+F8 Step Out
Ctrl+Shift+F9 Clear All Breakpoints
Insert Toggle Insert Mode
Delete Delete
Home Move to beginning of line
End Move to end of line
Page Up Page Up
Page Down Page Down
Left Arrow Left
Right Arrow Right
Up Arrow Up
Down Arrow Down
Tab Indent
Enter New Line
BackSpace Delete Prev Char
Shift+Insert Paste
Shift+Home Select To Start Of Line
Shift+End Select To End Of Line
Shift+Page Up Select To Top Of Module
Shift+Page Down Select To End Of Module
Shift+Left Arrow Extend Selection Left 1 Char
Shift+Right Arrow Extend Selection Right 1 Char
Shift+Up Arrow Extend Selection Up
Shift+Down Arrow Extend Selection Down
Shift+Tab Outdent
Alt+Spacebar System Menu
Alt+Tab Cycle Applications
Alt+BackSpace Undo
Ctrl+A Select All
Ctrl+C Copy
Ctrl+E Export Module
Ctrl+F Find
Ctrl+G Immediate Window
Ctrl+H Replace
Ctrl+I Turn On Quick Info
Ctrl+J List Properties/Methods
Ctrl+L Show Call Stack
Ctrl+M Import File
Ctrl+N New Line
Ctrl+P Print
Ctrl+R Project Explorer
Ctrl+S Save
Ctrl+T Show Available Components
Ctrl+V Paste
Ctrl+X Cut
Ctrl+Y Cut Entire Line
Ctrl+Z Undo
Ctrl+Insert Copy
Ctrl+Delete Delete To End Of Word
Ctrl+Home Top Of Module
Ctrl+End End Of Module
Ctrl+Page Up Top Of Current Procedure
Ctrl+Page Down End Of Current Procedure
Ctrl+Left Arrow Move one word to left
Ctrl+Right Arrow Move one word to right
Ctrl+Up Arrow Previous Procedure
Ctrl+Down Arrow Next Procedure
Ctrl+Spacebar Complete Word
Ctrl+Tab Cycle Windows
Ctrl+BackSpace Delete To Start Of Word
Ctrl+Shift+I Parameter Info
Ctrl+Shift+J List Constants

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